Finance Associate

Washington, DC | Full-time, permanent

Position Summary

Reporting to the Senior Staff Accountant, the Finance Associate will assist in processing and recording invoices, expense reports and bi-monthly payroll. S/he will serve as a main point of contact for key billing relationships and will support colleagues across multiple departments in budgeting, reporting and compliance matters. This is an exciting opportunity for enthusiastic, entry-level candidates interested in joining a new and growing nonprofit led by one of the world’s foremost advocates for girls’ education. The Associate will liaise across all departments and will gain a deep, behind-the-scenes understanding of nonprofit finance and compliance.

Responsibilities and Tasks

  • Prepare invoices for processing and payment.
  • Help oversee submission and approval of expense reports.
  • Assist in the creation and upkeep of project budgets, and the preparation of financial reports, dashboards and cash projections.
  • Assist in reconciling corporate credit card activity against monthly statements, ensuring all transactions are approved and supported by receipts.
  • Assist in reconciliation of various general ledger accounts.
  • Help set up semi-monthly payroll for approximately 27 employees.
  • Help monitor grants and pledges receivable to ensure payments are applied appropriately.
  • Working with the fundraising team, review, reconcile and help to inform financial reports for Malala Fund donors.
  • Assist with the annual audit and preparation of annual IRS filings.
  • Assist with the annual 1099-MISC reporting process.
  • Assists with the annual budgeting process and quarterly re-forecasting process.
  • Maintain vendor and contractor files.
  • Performs other financial tasks as requested by the Senior Staff Accountant.

Education, Experience and Skills

  • Minimum 1-2 years of related experience and/or a degree in finance, accounting or a related field.
  • A high degree of integrity, trustworthiness and flexibility.
  • Extremely high attention to detail and very strong organizational skills.
  • Good judgment and ability to manage multiple tasks simultaneously with efficiency and poise.
  • A high degree of professionalism, able to work well with colleagues, vendors, contractors and various stakeholders.
  • Past experience with contracts, grant making, budget management, and/or financial reporting strongly preferred.
  • Legally authorized to work in the United States